PowerPoint Presentation

General Instructions

  1. Open a blank document
  2. Select the first layout - title slide - click ok
  3. Open the common tasks tool bar:  Click on view - toolbars - common tasks
  4. Follow directions (click here, type title etc.)
  5. Continue creating new slides choosing appropriate formats.
  6. To view all slides, click on view - slide sorter.

Outline Format

  1. Click cursor on outline format (second icon from left on bottom)
  2. Type in the title of the slide.
  3. Hit enter to get to next line
  4. Hit tab to indent for sub-text or click on the right pointed demote arrow that is on the left hand toolbar.
  5. When you are ready for the next full slide, click on the promote arrow.
  6. To change the order of the slides click on the up or down arrow.
  7. To see your slides with the text, click on the third icon on the bottom let to see slide sorter view.

Clip Art

  1. Click on insert - picture - clipart.
  2. Select a picture and click insert.
  3. Picture will appear on slide
  4. Click anywhere on picture so white squares will appear at corners.
  5. Adjust size by clicking on corner square and dragging mouse.
  6. Move entire picture by clicking in the middle of the picture and dragging the whole picture to desired location.
  7. To drop white squares click outside of picture on slide.

Word Art

  1. Click on insert - picture - WordArt. (or blue A shortcut at bottom of screen)
  2. Choose the style of word art and click ok
  3. Type in your desired text (you can adjust font and size). Click ok.
  4. Click on the word art and adjust size by dragging corners.
  5. Move the entire word art by clicking mouse in the middle of the word art and dragging the word art to the desired location.

Customized Animation

  1. Click on an object or phrase on the slide.
  2. Click on slideshow - custom animation.
  3. Choose entry animation from drop down menu.
  4. Arrange the order for the animation by using the arrows along side of the animation order.
  5. Click preview
  6. Select sound effects in the same way
  7. If you are pleased with your choices, click ok.

Tips for Speaking in Public

  1. Project your voice:
    • Look at and speak to everyone in the room so that you can be heard even by the individuals at the back of the room.  (Do not shout.)
  2. Maintain eye contact
    • Look at your audience, just as you would look at a friend in a conversation.
    • Look at the computer screen in front of you to make your PowerPoint presentation.  Do not turn your back to the audience to look at the projected images.  Work the mouse while glancing down at the screen and at your notes.
  3. Slow down
    • If an accent interferes with your intelligibility, speaking at a slower rate will result in clarity.

Some Tips for Using PowerPoint

Keep your audience and purpose in mind!


  • Do not bore them or put them to sleep.
  • Do not annoy them by making your slides difficult to read.
  • Remember their level (you cannot speak too technically to a non-technical group).


  • You are trying to inform or teach.
  • Your purpose is not to read aloud what is on the slides.
  • One purpose of your slides is to prompt you as to what you are going to say.
  • Another purpose is to help your audience understand your presentation by giving them key words and not a full script of your presentation.


  1. Use no more than 3 slides per minute
  2. Do not use any fonts smaller than 24 point. (Often that is still too small)
  3. Use light backgrounds with dark type when possible.
  4. Put no more than 6 words on a line.
  5. Use no more than 6 lines per slide.
  6. Use the full screen, do not crowd the text at the top of the screen
  7. Avoid turning your back to the audience
  8. When possible, rehearse your presentation in the actual room and check out the readability from the back of the room.